Workplace Coordinator

Reporting

The Workplace Coordinator will report to the Studio Operations Lead.

Responsibilities and Duties

• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Help with organization of milestone celebrations, studio social events, recruitment events and leadership offsites.
• Assist the development team, leadership team, and President with tasks such as restaurant bookings, travel arrangements, gift purchases and distribution, calendar management, and other administrative tasks as needed.
• Be responsible for health and safety guidelines, proactively inspecting the site on a daily basis, ensuring that all requirements are met within health and safety guidelines.
• Obtain and process product orders, including receiving deliveries, registering them and distributing packages and letters.
• Maintain the company stockroom by organizing and cataloging items on a regular basis.
  Troubleshooting on and off site workplace needs, including scheduling different trades (e.g. Electricians, plumbers etc)
• Help with coordination of seating charts, floor plan changes, setup of new spaces, equipment, etc.
• Create a positive environment by proactively thinking of ways to support the team and be helpful.

Minimum Qualifications

• Experience as a Workplace Coordinator, receptionist or administrative assistant.
• Detail oriented, confident, self-starter with exceptional organizational skills.
• Autonomous and proactive with an ability to problem-solve and be resourceful.
• Ability to work under pressure, accept feedback, and maintain composure in high stress situations.
• Positive and friendly “people person” with strong interpersonal skills, emotional intelligence, and empathy.
• Tech-savvy and versatile in Google Suite and Slack.
• Excellent written and verbal communication skills, in French and English.

Preferred Qualifications

• Comfortable interacting with executives and large numbers of employees at all levels.
• A creative mind with an ability to suggest improvements.
• Working experience in the Hospitality Industry is a plus.
• Ability to lift and/or move items weighing up to 10 pounds across the office for various needs.
• Willingness to work in the office at least four days per week.