Haven is a creative space where ideas, passion, and fearless optimism thrive.

Executive Assistant

 /  Careers

Executive Assistant

Operations

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We are looking for an experienced Executive Assistant to join Haven Studios. This person plays a pivotal role in the company by leading key projects, coordinating meetings and calendars, compiling data to prepare presentations, and often acting as a representative to the President in communications with the team, Sony and external stakeholders.

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Responsibilities and Duties

  • Manage scheduling for President including coordinating travel arrangements(s)
  • Draft, review and send communications on behalf of President and other company executive(s)
  • Organize and prepare for meetings, including gathering documents, attending to logistics, sending out notes and following up on action items
  • Answer and respond to phone calls, communicate messages and information to the executive
  • Prioritize emails and respond when necessary
  • Track approvals and ensure NDA’s and legal agreements are reviewed and signed in a timely manner
  • Participate actively in the planning and execution of company events, from team activities to leadership offsites
  • Help with the production and distribution of company branded materials and gifts
  • Maintain key contact information and coordinate the sending of cards and corporate gifts
  • Manage new projects and assist in general studio administration as needed

 

 


Experience and Skills Required

  • 5+ years of experience as executive assistant to a President or CEO
  • Attention to detail
  • Autonomous and proactive with an ability to problem-solve and be resourceful
  • Excellent prioritization, time management and organizational skills
  • Thrives in a start-up environment with an ability to accept feedback and adapt to change
  • People oriented and friendly with a natural desire to help others
  • Strong interpersonal skills and can-do approach to getting things done
  • Excellent written and verbal communication skills, in French and English
  • Advanced skills in PowerPoint/Slides and Excel/Sheets and the Google office suite

Careers at Haven

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